Typically, the meeting is usually conducted personally but can also be held via video conference meetings or even remotely. In these instances, the AGM should be advised well in advance to ensure that each and every one stakeholders and potential people are aware of the main points. It is best to have a clear plan so that everyone can come ready to address their particular concerns and questions.
It truly is customary for the president or perhaps chairman to conduct the meeting and present a review of the organization’s current status. In addition , the treasurer should certainly present the organization’s financial transactions. A copy from the statement can be emailed to stakeholders in advance so that they can review it before the AGM.
The AGM is the time for stakeholders to question operations on poor performance and demand satisfactory answers. It is also an opportunity to ask about the strategies which is put in place to further improve performance. Yet , it is vital that most parties remain respectful and do not turn the AGM in a political system. Stakeholders so, who cannot enroll in the AGM may designate a representative to vote with them, which is referred to as proxy attendance. This must be done in accordance with the Companies Act’s rules and procedures.